56896842625 - Purchase Order (PO) & Production QC Coordinator
Activate Talent • South Africa • Malaysia
Posted: February 24, 2026
Job Description
Job Type: Full-Time
Location: 100% Remote
Timezone: US(PST)
Overview
We are seeking a highly detail-oriented and proactive PO & Production QC Coordinator to manage purchase order timelines, coordinate third-party inspections (e.g., QIMA), and ensure smooth communication between production, planning, and logistics teams.
This role owns the operational heartbeat of production — from PO creation to final QC approval — ensuring orders move forward accurately and on time.
Core Responsibilities
Purchase Order Management
- Monitor and track all open POs from creation through shipment
- Confirm PO issuance dates and escalate delays
- Determine whether POs need to be moved forward or pushed back based on production realities
- Communicate quantity changes or shipment splits (e.g., “Only X pieces ready — can we ship Y on this date?”)
- Maintain updated production calendars and PO tracker
Production Coordination
- Liaise with factories to confirm production status and readiness
- Validate production completion timelines
- Identify risks early and flag delays before they become problems
- Coordinate partial shipments when needed
Quality Control (QC) Management
- Schedule inspections with third-party QC providers (e.g., QIMA or similar)
- Ensure inspections are booked when production is complete
- Manage QC portal documentation and follow-ups
- Track inspection results and resolve failed inspections
- Communicate QC approvals to logistics and planning teams
Cross-Functional Collaboration
- Work closely with Planning, Supply Chain, and Logistics teams
- Provide clear updates on readiness, shipment timing, and risk
- Ensure production capacity aligns with forecasted demand
- Escalate production or quality issues with recommended solutions
KPIs
- % of POs shipped on time
- Inspection scheduling accuracy
- Reduction in last-minute shipment changes
- Zero missed QC bookings
- Accurate PO tracker maintenance
Qualifications
- 2–5+ years in production coordination, supply chain, or PO management
- Experience working with factories and third-party QC providers (QIMA preferred)
- Strong Excel / Google Sheets skills
- Highly organized with strong follow-through
- Ability to manage multiple POs simultaneously
- Clear communicator with factory-level English proficiency
Personality Traits
- Obsessively detail-oriented
- Proactive (doesn’t wait for someone to ask)
- Calm under production pressure
- Comfortable pushing back when timelines don’t make sense
Additional Content
Job Type: Full-Time
Location: 100% Remote
Timezone: US(PST)
Overview
We are seeking a highly detail-oriented and proactive PO & Production QC Coordinator to manage purchase order timelines, coordinate third-party inspections (e.g., QIMA), and ensure smooth communication between production, planning, and logistics teams.
This role owns the operational heartbeat of production — from PO creation to final QC approval — ensuring orders move forward accurately and on time.
Core Responsibilities
Purchase Order Management
- Monitor and track all open POs from creation through shipment
- Confirm PO issuance dates and escalate delays
- Determine whether POs need to be moved forward or pushed back based on production realities
- Communicate quantity changes or shipment splits (e.g., “Only X pieces ready — can we ship Y on this date?”)
- Maintain updated production calendars and PO tracker
Production Coordination
- Liaise with factories to confirm production status and readiness
- Validate production completion timelines
- Identify risks early and flag delays before they become problems
- Coordinate partial shipments when needed
Quality Control (QC) Management
- Schedule inspections with third-party QC providers (e.g., QIMA or similar)
- Ensure inspections are booked when production is complete
- Manage QC portal documentation and follow-ups
- Track inspection results and resolve failed inspections
- Communicate QC approvals to logistics and planning teams
Cross-Functional Collaboration
- Work closely with Planning, Supply Chain, and Logistics teams
- Provide clear updates on readiness, shipment timing, and risk
- Ensure production capacity aligns with forecasted demand
- Escalate production or quality issues with recommended solutions
KPIs
- % of POs shipped on time
- Inspection scheduling accuracy
- Reduction in last-minute shipment changes
- Zero missed QC bookings
- Accurate PO tracker maintenance
Qualifications
- 2–5+ years in production coordination, supply chain, or PO management
- Experience working with factories and third-party QC providers (QIMA preferred)
- Strong Excel / Google Sheets skills
- Highly organized with strong follow-through
- Ability to manage multiple POs simultaneously
- Clear communicator with factory-level English proficiency
Personality Traits
- Obsessively detail-oriented
- Proactive (doesn’t wait for someone to ask)
- Calm under production pressure
- Comfortable pushing back when timelines don’t make sense