Accounts Payable Specialist

The Accounts Payable Associate will play a key role in Podean’s procure-to-pay operations as we continue to scale globally. Based in Costa Rica, this role will report directly to the AP & Payroll Manager and work closely with the core finance team based in the Philippines, supporting vendor payments, employee reimbursements, and corporate card management for our US and global entities.

This is a hands-on role for someone who thrives in a fast-paced, PE-backed environment, has strong documentation habits, and takes pride in getting the details right.

What You’ll Do

• Process vendor invoices, including journal entries, matching to purchase orders or contracts, and routing for approval.
• Collect and maintain vendor onboarding documents (W-9, banking details, contracts) and support vendor master data accuracy.
• Draft and upload bills in Bill.com with supervision, ensuring correct GL coding, department tagging, and entity assignment.
• Execute payment batches (ACH, wires, and international payments) with proper controls and approvals.
• Process employee expense reimbursements in line with policy.
• Manage corporate credit cards, including receipt collection, coding, and monthly reconciliation.
• Support Travel & Entertainment (T&E) policy compliance and flag exceptions.
• Maintain the AP ageing and follow up on overdue vendor items and open vendor queries.
• Identify the nature of recurring expenses and ensure correct and consistent GL coding.
• Assist with month-end close, including AP accruals and prepaid schedules.
• Escalate discrepancies promptly, including duplicate invoices, pricing issues, and missing approvals.
• Support the payroll team with basic data entry or reconciliations as needed, maintaining confidentiality of payroll-adjacent data.
• Follow AP SOPs and internal controls consistently, and maintain documentation to support audit requests.
• Support integration efforts of acquired and legacy entities.

What We’re Looking For

• Bachelor’s degree in Accounting, Finance, or a related field
• Minimum of 3 years of experience in accounts payable or a similar transactional accounting role
• Fluency in English and Spanish, written and spoken
• Based in Costa Rica, with availability to work during US business hours
• Experience with Bill.com and ERP/accounting systems preferred (QuickBooks, Xero, and Zoho experience strongly preferred)
• Strong Excel or Google Sheets skills (lookups, pivot tables, reconciliations)
• Experience working with US and global finance teams across time zones
• Experience in a multi-entity, multi-currency, or shared services environment preferred
• Experience in a private equity–backed company is a plus
• High attention to detail, strong documentation habits, and reliable execution of weekly AP cycles
• Clear communication with vendors and internal teams, and the judgment to escalate discrepancies promptly