AU Bookkeeper - Project Billing & Xero | WFH/Dayshift

We’re looking for an experienced AU Bookkeeper (Xero) to support a growing finance function, with a strong focus on accounts payable alongside accounts receivable, bank reconciliations, invoicing, payment processing, and month-end support. This is a great opportunity for an experienced finance professional with strong Australian accounting experience and hands-on Xero expertise to play a key role in maintaining accurate financial records and supporting day-to-day finance operations.

• Manage the end-to-end Accounts Payable process, including processing supplier invoices, verifying invoices against purchase orders, approvals and delivery records, and coding transactions to the correct general ledger accounts and cost centres.
• Enter approved invoices into Xero with accurate tax treatment and supporting documentation, ensuring financial records are complete and up to date.
• Prepare and process weekly supplier payment runs, verify banking details and payment amounts, process staff reimbursements, and ensure accurate remittance information.
• Reconcile supplier statements, investigate discrepancies, resolve supplier queries and missing information, and maintain accurate supplier records and documentation.
• Manage Accounts Receivable activities, including raising customer invoices based on approved quotes, contracts and project milestones, allocating customer receipts, maintaining customer accounts, and assisting with collections.
• Perform daily and monthly bank reconciliations, investigate discrepancies between bank statements and accounting records, and ensure transactions are accurately recorded.
• Maintain accurate Accounts Payable and Accounts Receivable ledgers and update invoice and payment statuses in Monday.com as projects progress.
• Assist with month-end close activities, including reconciliations, reporting, supporting documentation, and other finance-related requirements.
• Support data integrity checks and accurate information flow between accounting and project management systems, including Xero, Odoo, and Monday.com.
• Prepare documentation and reports for audits and internal reviews, maintain organised financial records, communicate with suppliers and internal stakeholders, and provide general finance and administrative support as required.

We’re looking for an experienced AU Bookkeeper (Xero) to support a growing finance function, with a strong focus on accounts payable alongside accounts receivable, bank reconciliations, invoicing, payment processing, and month-end support. This is a gr...

• Bachelor’s Degree in Accounting, Bookkeeping, Finance, Business, or a related discipline is preferred.
• Minimum 5 years’ experience in bookkeeping with strong exposure to day-to-day finance operations.
• Minimum 5 years’ experience supporting Australian businesses including Australian invoicing, GST, ABN, BAS, supplier payments, and financial administration requirements.
• Xero certification is required, with strong hands-on experience in invoice processing, transaction coding, reconciliations, tax treatment, payment processing, and supplier record management.
• Strong understanding of Accounts Payable workflows, including invoice verification, approval processes, payment runs, supplier reconciliations, staff reimbursements, and internal financial controls.
• Experience with Accounts Receivable processes, including customer invoicing, payment allocation, collections support, customer account maintenance, and reconciliation of outstanding balances.
• Strong understanding of Australian tax coding, GST requirements, supplier records, payment controls, and general finance administration processes.
• Experience with Odoo, Monday.com, and Excel is preferred, with strong data entry skills and high attention to detail when handling invoices, ledgers, reconciliations, and financial records.
• Strong organisational, time management, communication, and problem-solving skills, with the ability to manage recurring deadlines, competing priorities, supplier queries, and financial discrepancies accurately and efficiently.
• Professional, reliable, proactive, and accountable, with a collaborative and solution-oriented approach; able to ask questions, seek clarification, and take appropriate action rather than making assumptions when handling financial processes or transactions.

Note: The official title for this role is Accounts Officer.