🌴 CEO's Executive Assistant - Job Code: 1790803511186

At Coconut 🥥, we connect founders and businesses with top-tier remote talent while prioritizing meaningful, reliable partnerships. We believe success happens when everyone wins. Clients achieve their goals, and our virtual professionals find purpose and growth in their work. We're currently looking for top talent to fill the role below:

Role: CEO's Executive Assistant

Monthly Rate: $1250 - $2500/month

Availability: Full-time - 40 hours/week

Time Zone: CST

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To streamline your application, please carefully review and complete ALL THREE items below before proceeding to the application form.

What to Prepare:

1️⃣ English Proficiency Rating – You will need to enter your CEFR English proficiency level in the application form. If you’re unsure of your rating, you can take a quick assessment here: EF SET Quick Check.

2️⃣ Coconut VA Profile (Resume) – Before submitting your application, please create your Coconut VA profile using this template: Coconut VA Profile Template. ⚠️⚠️⚠️ YOUR RESUME MUST FOLLOW THIS FORMAT AND SHOULD BE IN ENGLISH. This is a test of how keen you are with details and how well you follow instructions. ⚠️⚠️⚠️

3️⃣ 1-Minute Introduction Video – Record a short introduction video (preferably using Loom) and provide the link in your application. Before you do, check out these video tips and sample videos. Important: By submitting your video, you grant Coconut permission to share it on our platforms to help increase your chances of being matched with a client. Videos with broken or dummy links will result in disqualification.

At Coconut 🥥, we connect founders and businesses with top-tier remote talent while prioritizing meaningful, reliable partnerships. We believe success happens when everyone wins. Clients achieve their goals, and our virtual professionals find purpose an...

Experience Needed:

- Serve as the right hand to the CEO of a fast-growing construction technology company, freeing up his time to focus on high-level priorities

- Manage the CEO's calendar, daily schedule, and priorities, including scheduling meetings with multiple stakeholders

- Manage the CEO's email inbox, answer questions, and handle outreach on his behalf

- Book business and personal travel, reservations, and arrangements

- Prepare the CEO for meetings, organize follow-up materials, and send meeting recaps

- Conduct research, review business proposals, retrieve files, and prepare documents

- Handle personal tasks such as paying bills and coordinating with insurance, rental property, and legal contacts

- Support a second company principal and take on office manager and ad hoc tasks as needed

- Use AI tools daily and grow into a proactive operator who anticipates needs rather than working task by task

Good to have:

- Prior experience as an Executive Assistant to a C-level executive

- Experience reading and interpreting business proposals

- Excellent written English, as this is a highly communication-based role

- A positive, personable attitude

- A growth mindset and the ability to scale with a fast-growing company long term

Non-negotiable Requirements:

- Excellent written and verbal English with constant, proactive communication

- Extreme attention to detail and strong organizational skills

- Strong, reliable internet connection

Industry/Tools Experience:

- Microsoft Office, including Excel

- Claude and ChatGPT, with strong prompting skills for daily tasks

- Experience supporting leadership at a fast-growing company