Executive Assistant (ClickUp, Automation & AI)
Activate Talent • Philippines
Posted: March 4, 2026
Job Description
About the Company
We’re partnering with a rapidly growing Danish design brand headquartered in Copenhagen that is redefining modern furniture for everyday living. Known for timeless, functional pieces like the viral TEDDY sofa, the company combines Scandinavian design principles with high-quality craftsmanship and a digital-first approach to reach customers across Europe and beyond. With a strong focus on e-commerce, social channels, and community engagement, this brand is building more than furniture — it’s shaping the way people live in their homes. e-commerce, social channels, and community e
About the Role
We’re hiring a highly organized, tech-forward Executive Assistant to support a fast-moving CEO based in Copenhagen.
This is not a traditional administrative EA position.
You will act as both an operational right-hand and a automations projects — bringing clarity to workflows, optimizing ClickUp, and implementing automation and AI tools that create real leverage across the business.
This is the CEO’s first EA hire, which means you’ll play a foundational role in shaping how systems, communication, and execution flow inside the company. Flexibility, ownership, and adaptability are essential.
Key Responsibilities
Executive Support
- Manage calendar, scheduling, inbox prioritization, and follow-ups
- Structure meetings with clear agendas, notes, and action tracking
- Proactively remove bottlenecks and operational friction
- Coordinate communication across internal and external stakeholders
ClickUp & Systems Management
- Own and optimize the ClickUp workspace structure
- Build and maintain workflows, dashboards, automations, and SOPs
- Ensure tasks, deadlines, and priorities are clearly organized
- Improve operational visibility and team alignment
Automation & AI
- Identify repetitive processes and implement automation solutions
- Integrate AI tools (e.g., ChatGPT, Claude) to increase productivity
- Explore and assist with OpenClaw setup (curiosity required; experience is a plus)
- Continuously recommend improvements to systems and workflows
Operational Optimization
- Design lightweight systems that scale execution
- Document processes and create repeatable frameworks
- Translate ideas into structured action plans
Ideal Candidate Profile
You are:
- Highly organized and systems-oriented
- Strong in ClickUp (or similar project management tools)
- Comfortable building automations using tools like Zapier or Make
- AI-native — you actively use AI to enhance productivity
- Proactive, solution-driven, and comfortable working independently
- Detail-oriented but capable of thinking strategically
- Based in a time zone with strong overlap with CET
Bonus Points
- Experience supporting founders or CEOs
- Experience with OpenClaw or willingness to learn quickly
- Strong technical curiosity and process-building mindset
What Success Looks Like
- The CEO operates with clarity and focus
- ClickUp is structured, clean, and optimized
- Repetitive tasks are automated
- Communication flows smoothly across the company
- Systems continuously improve over time
Additional Content
About the Company
We’re partnering with a rapidly growing Danish design brand headquartered in Copenhagen that is redefining modern furniture for everyday living. Known for timeless, functional pieces like the viral TEDDY sofa, the company combines Scandinavian design principles with high-quality craftsmanship and a digital-first approach to reach customers across Europe and beyond. With a strong focus on e-commerce, social channels, and community engagement, this brand is building more than furniture — it’s shaping the way people live in their homes. e-commerce, social channels, and community e
About the Role
We’re hiring a highly organized, tech-forward Executive Assistant to support a fast-moving CEO based in Copenhagen.
This is not a traditional administrative EA position.
You will act as both an operational right-hand and a automations projects — bringing clarity to workflows, optimizing ClickUp, and implementing automation and AI tools that create real leverage across the business.
This is the CEO’s first EA hire, which means you’ll play a foundational role in shaping how systems, communication, and execution flow inside the company. Flexibility, ownership, and adaptability are essential.
Key Responsibilities
Executive Support
- Manage calendar, scheduling, inbox prioritization, and follow-ups
- Structure meetings with clear agendas, notes, and action tracking
- Proactively remove bottlenecks and operational friction
- Coordinate communication across internal and external stakeholders
ClickUp & Systems Management
- Own and optimize the ClickUp workspace structure
- Build and maintain workflows, dashboards, automations, and SOPs
- Ensure tasks, deadlines, and priorities are clearly organized
- Improve operational visibility and team alignment
Automation & AI
- Identify repetitive processes and implement automation solutions
- Integrate AI tools (e.g., ChatGPT, Claude) to increase productivity
- Explore and assist with OpenClaw setup (curiosity required; experience is a plus)
- Continuously recommend improvements to systems and workflows
Operational Optimization
- Design lightweight systems that scale execution
- Document processes and create repeatable frameworks
- Translate ideas into structured action plans
Ideal Candidate Profile
You are:
- Highly organized and systems-oriented
- Strong in ClickUp (or similar project management tools)
- Comfortable building automations using tools like Zapier or Make
- AI-native — you actively use AI to enhance productivity
- Proactive, solution-driven, and comfortable working independently
- Detail-oriented but capable of thinking strategically
- Based in a time zone with strong overlap with CET
Bonus Points
- Experience supporting founders or CEOs
- Experience with OpenClaw or willingness to learn quickly
- Strong technical curiosity and process-building mindset
What Success Looks Like
- The CEO operates with clarity and focus
- ClickUp is structured, clean, and optimized
- Repetitive tasks are automated
- Communication flows smoothly across the company
- Systems continuously improve over time