Executive Assistant – Head of Legal (Primary Support)

Job Description

• About the Company We are a rapidly expanding global dessert brand with: ● 360+ locations across the United States ● 10 locations in the UK ● 10 locations in Canada ● Ongoing international expansion Our executive team is scaling, and we are seeking a highly organized and experienced Executive Assistant to provide dedicated support to our Head of Legal, with additional expense-reporting support for up to three executives. This role requires professionalism, discretion, and the ability to operate in a fast-paced, corporate environment. Role Overview The Executive Assistant will provide full-time administrative support to the Head of Legal, with additional shared expense management responsibilities across the executive team. This role is primarily focused on: ● Calendar management ● Expense reporting ● Travel coordination ● Executive-level administrative support The ideal candidate is structured, proactive, and comfortable working within established corporate systems and processes. Key Responsibilities Executive Calendar Management ● Manage and maintain a complex executive calendar ● Schedule, reschedule, and coordinate internal and external meetings ● Prioritize requests and protect executive time ● Coordinate with stakeholders to ensure efficient scheduling ● Monitor and manage inboxes related to scheduling needs Expense Reporting & Administration ● Manage monthly expense reporting using SAP Concur ● Collect, organize, and upload receipts ● Submit expense reports accurately and on time ● Provide expense support for up to three executives Travel Coordination ● Book and coordinate executive travel (primarily train travel) ● Manage itineraries and scheduling changes ● Ensure smooth travel logistics and documentation Executive & Administrative Support ● Provide administrative support for the Head of Legal ● Assist with meeting preparation and documentation ● Support deck creation and presentation formatting (PowerPoint) ● Assist with general Microsoft Office-based tasks ● Maintain organized documentation and digital files Must-Have Qualifications ● 3–5+ years experience as an Executive Assistant supporting senior leadership ● Strong experience in calendar management for executives ● Experience handling executive expense reporting ● Proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint, Word) ● Strong written and verbal English communication skills ● Ability to work full-time in Eastern Time (US) ● High level of discretion and professionalism ● Strong organizational and prioritization skills Nice-to-Have Qualifications ● Experience using SAP Concur ● Experience supporting Legal or Corporate Executives ● Strong PowerPoint deck creation skills ● Canva proficiency ● Experience in fast-growing or multi-location companies ● Exposure to global operations Working Hours ● Full-Time (40 hours/week) ● Must work Eastern Time (US business hours) ● Fully Remote
• $1,100 - $1,100 a month
• Why Join Assist World? 100% REMOTE $50 birthday bonus $200 testimonial bonus $300 tenure bonus every 6 months $500 entry monthly raffle NO TRACKER. NO PROBLEM
• We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.
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