Office Administrator - Canada
world4822stri986des • 3280 Bloor Street West Suite 901, Centre Tower Toronto ON M8X 2X3
No Relocation
Posted: August 18, 2026
Job Description
Job Description:
We are seeking a highly organized and proactive bilingual (French/English) Office Administrator to support the day-to-day operations of our Toronto office. This role will serve as a key point of contact for office administration, vendor coordination, employee support, and workplace operations, helping to ensure a productive and welcoming office environment. The ideal candidate is detail-oriented, adaptable, and enjoys supporting both people and processes in a collaborative setting
Responsibilities:
- Manage/coordinate all office and business administrative requirements for both Toronto and Montreal locations,
- Interface with building management, cleaners, etc as required
- Interface with IT/suppliers on office technical matters including laptop/computer equipment maintenance, telephone system menu and settings changes, copiers and other leased equipment support
- Manage incoming and outgoing mail and courier
- Manage and order office supplies
- Help with onboarding and offboarding staff
- Help manage offsite storage locations, material destruction etc.
- Coordinate teams to clean kitchen, take care of office plants.
- Liaise with Senior management travelling to Canada, assist with travel plans (minimal)
- Manage transportation, catering, space and equipment requirements for internal training sessions and office events
Qualifications:
- Must be proficient (written and oral) French and English
- Intermediate level MS office Word, Teams and Excel
- Power Point an asset Job requires being in the office full time
- Travel to Montreal location (2-3 times per year, flexible)
Work Perks:
- Fun & driven environment.
- Employer-paid health (including dental, drug benefit, extended health care, and travel benefits), telehealth, life, accidental death and dismemberment, and short-term disability insurance coverage. Employee-paid long-term disability. With a buy-up option for life and accidental death and dismemberment, and critical illness
- Retirement plan options (Registered Retirement Savings Plan and Spousal Retirement Savings Plan) and profit-sharing Deferred Profit-Sharing Plan (DPSP)
- 1 paid volunteer day & 25 PTO days to start – accrue up to 28 over 3 years, 4 mental health days, and 5 bereavement days.
- Tuition reimbursement up to five thousand, two hundred fifty dollars annually or one thousand dollars towards professional certification annually.
- Opportunities for paid and discounted travel.
- Flexible work schedule providing on-site, remote, and virtual office opportunities.
- Encouraged participation in our Employee Resource Groups and Diversity, Equity, & Inclusion council.
- Employee Assistance Program (EAP)
- Team Member Discount Program