Operation Coordinator
remotecom • LATAM
Posted: April 14, 2026
Job Description
About Remote
Remote is solving global remote organizations’ biggest challenge: employing anyone anywhere compliantly. We make it possible for businesses big and small to employ a global team by handling global payroll, benefits, taxes, and compliance (learn more about how it works). We're backed by A+ investors and our team is world-class, literally and figuratively, as we're all scattered around the world. Please check out our public handbook to learn more about our culture. We encourage folks from all ethnic groups, genders, sexuality, age, and abilities to apply. If this job description resonates with you, we want to hear from you!
How we work
We love working async and this means you get to set your own schedule.
We empower ownership and proactivity and when in doubt default to action instead of waiting.
The position
The Mobility team embodies Remote’s dedication to building a worldwide talent community. They ensure employees transition smoothly across borders, adhering to local laws, and provide extensive immigration and relocation assistance. This allows Remote and its clients to secure top global talent, and their commitment to risk management and clear stakeholder communication is commendable. They improve processes for compliance in remote work and business travel, keeping Remote at the global mobility forefront.
The Mobility Coordinator is a key member of our operational team, supporting immigration processes and playing a leading role in vendor management. The Mobility Coordinators are responsible for onboarding new external vendors in collaboration with our Procurement team and reconciling vendor invoices in collaboration with Mobility Specialists. Mobility Coordinators also assist the team with fundamental immigration compliance, including Right to Work (RTW) checks, expiring document reviews, and immigration audits.
Join Remote at a pivotal time and contribute significantly as a Mobility Coordinator within our Onboarding and Mobility team. This role offers the unique opportunity to impact the global employment landscape directly.
Requirements
- 2 years experience in an administrative role (preferably in a Global Mobility, Immigration, or HR-related capacity)
- Previous experience with invoice reconciliation and vendor-client communication is essential
- Team player with the ability to take direction and then work independently
- Strong organization skills and ability to manage workload across multiple tech platforms
- Enjoys finding ways to improve and speed up their work through process improvements and automation, and familiar with using AI tools in the workplace
- Writes and speaks fluent English, additional languages are a plus
- Experience working remotely is a plus
- Experience with Coupa or similar spend management software is a plus
Key responsibilities
- Verify and reconcile vendor invoices to ensure data accuracy
- Support various compliance requirements, including immigration audits, physical document checking and arranging couriers, and expiring document verification
- Coordinate basic Right to Work checks following structured guidelines, including face-to-face and 3rd party verification as needed
- Partner closely with the Mobility managers to own tasks that ensure streamlined operations for the Mobility team
- Support the Mobility Specialists with issuing immigration-related documentation, as needed
- Collaborate on ad-hoc, cross-team Operations projects, including onboarding, off-boarding, and contract amendments, as needed
Benefits
You can learn more about the benefits we're offering to all internal employees at Remote by visiting our public Benefits & Perks Handbook page.
Practicals
- You'll report to: Manager, Mobility
- Team: Mobility
- Location: Global
- Start date: As soon as possible
Application process
- Interview with recruiter
- Interview with Manager of Mobility Operations
- Team interview (Mobility Lead)
- Bar Raiser interview
- Prior employment verification check(s)
- (async) Offer
Additional Content
About Remote
Remote is solving global remote organizations’ biggest challenge: employing anyone anywhere compliantly. We make it possible for businesses big and small to employ a global team by handling global payroll, benefits, taxes, and compliance (learn more about how it works). We're backed by A+ investors and our team is world-class, literally and figuratively, as we're all scattered around the world. Please check out our public handbook to learn more about our culture. We encourage folks from all ethnic groups, genders, sexuality, age, and abilities to apply. If this job description resonates with you, we want to hear from you!
How we work
We love working async and this means you get to set your own schedule.
We empower ownership and proactivity and when in doubt default to action instead of waiting.
The position
The Mobility team embodies Remote’s dedication to building a worldwide talent community. They ensure employees transition smoothly across borders, adhering to local laws, and provide extensive immigration and relocation assistance. This allows Remote and its clients to secure top global talent, and their commitment to risk management and clear stakeholder communication is commendable. They improve processes for compliance in remote work and business travel, keeping Remote at the global mobility forefront.
The Mobility Coordinator is a key member of our operational team, supporting immigration processes and playing a leading role in vendor management. The Mobility Coordinators are responsible for onboarding new external vendors in collaboration with our Procurement team and reconciling vendor invoices in collaboration with Mobility Specialists. Mobility Coordinators also assist the team with fundamental immigration compliance, including Right to Work (RTW) checks, expiring document reviews, and immigration audits.
Join Remote at a pivotal time and contribute significantly as a Mobility Coordinator within our Onboarding and Mobility team. This role offers the unique opportunity to impact the global employment landscape directly.
Requirements
- 2 years experience in an administrative role (preferably in a Global Mobility, Immigration, or HR-related capacity)
- Previous experience with invoice reconciliation and vendor-client communication is essential
- Team player with the ability to take direction and then work independently
- Strong organization skills and ability to manage workload across multiple tech platforms
- Enjoys finding ways to improve and speed up their work through process improvements and automation, and familiar with using AI tools in the workplace
- Writes and speaks fluent English, additional languages are a plus
- Experience working remotely is a plus
- Experience with Coupa or similar spend management software is a plus
Key responsibilities
- Verify and reconcile vendor invoices to ensure data accuracy
- Support various compliance requirements, including immigration audits, physical document checking and arranging couriers, and expiring document verification
- Coordinate basic Right to Work checks following structured guidelines, including face-to-face and 3rd party verification as needed
- Partner closely with the Mobility managers to own tasks that ensure streamlined operations for the Mobility team
- Support the Mobility Specialists with issuing immigration-related documentation, as needed
- Collaborate on ad-hoc, cross-team Operations projects, including onboarding, off-boarding, and contract amendments, as needed
Benefits
You can learn more about the benefits we're offering to all internal employees at Remote by visiting our public Benefits & Perks Handbook page.
Practicals
- You'll report to: Manager, Mobility
- Team: Mobility
- Location: Global
- Start date: As soon as possible
Application process
- Interview with recruiter
- Interview with Manager of Mobility Operations
- Team interview (Mobility Lead)
- Bar Raiser interview
- Prior employment verification check(s)
- (async) Offer