People Operations Associate

Role Scope: 

The People Operations Associate is a critical team member who will own the day-to-day operational details of pre-boarding and onboarding, serve as the go-to person for team member questions, and help to ensure that our systems have accurate data, and our processes are being followed. You'll also help keep our HR data clean and reliable and pull the reports leadership relies on to make decisions. 

This role is ideal for someone who enjoys an incredibly fast paced environment, is detail obsessed, systems savvy and is energized by being the person who makes sure nothing falls through the cracks, while also being a warm, reliable first point of contact for new and current team members. 

Core Responsibilities & Expectations for the Role 

Pre-boarding and Onboarding Execution:  

• Monitor task completion and progress across pre-boarding and onboarding workflow, proactively following up with new hires, hiring managers, and cross-functional partners to close gaps. 
• Proactively flag risks and stalled tasks before they become challenges. 

Orientation Coordination:  

• In partnership with the Learning & Development team, schedule orientation sessions and manage the orientation calendar across all locations. 
• Coordinate logistics with facilitators, IT, hiring managers, and new hires to ensure sessions run smoothly. 

Reporting & Data Integrity:  

• Audit people systems for accuracy and consistency; proactively identify and correct data discrepancies. 
• Maintain clean, reliable records that ensure we are always ‘audit ready’ and cross-functional partners have clean visibility in data. 
• Pull, and build, regular and ad hoc reports as needed. 

Team Member Support:  

• Serve as the initial point of contact for team member questions related to a variety of topics including pre-boarding, onboarding, policies, benefits, and general People Ops inquiries. 

Special Projects:  

• Support the People Team on process improvement initiatives, system implementations, and other special projects as Habitat Health scales. 

Required Qualifications:  

• Aligns with our purpose and our values, and is excited about living those out in daily practice 
• Ability to thrive in a fast-paced, evolving environment with comfort navigating ambiguity, adapting quickly, and contributing to continuous improvement 
• Strong learning and growth mindset, including seeking feedback, engaging in healthy debate and using data and curiosity to inform decisions. 
• Acts with integrity and ownership, considering the broader organizational impact, doing the right thing, and following through to deliver results. 
• At least 3 years of experience in an administrative/operational role (healthcare or startup experience strongly preferred). 
• High degree of attention to detail, especially with data accuracy and system hygiene. 
• Comfortable, and excited about, working in a very fast paced environment often balancing multiple tasks/deadlines at once with the ability to pivot quickly to respond to the needs of the organization. 
• Proficient with HR Systems such as Rippling and Greenhouse Onboarding, Outlook calendaring, and Excel spreadsheets. 
• Clear, friendly communication style, and comfortable being a front line point of contact. 
• Ability to work independently, exercise discretion with sensitive information, and adapt quickly as processes evolve. 
• A proactive, “no task is too small” mindset and taking ownership and following through. 

Nice to have: 

• Formal project management experience or certification. 
• Experience in HR/people operations, and onboarding coordination. 

Essential Functions & Physical Requirements 

The following statements describe the general nature of work and physical expectations common across roles at Habitat Health. Specific responsibilities may vary by position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 

Team members in this role may be expected to: 

• Work in administrative, and remote environments. 
• Communicate effectively with team members, and other stakeholders by phone, video, and through electronic systems. 
• Remain stationary for extended periods, consistent with job duties. 
• Operate standard office equipment (e.g., computers, phones). 
• Ability to travel 1-2 times per year for People team offsites, or hiring fairs. 

Compensation:

The anticipated base salary range for this position is $75,000–$95,000 for candidates located in San Francisco, New York City, or Seattle, and $68,000–$90,000 for candidates located elsewhere. This position is also eligible for a target annual bonus of 10% of salary and may be eligible for additional incentive compensation, as applicable. The final compensation offered will be determined based on factors including, but not limited to, the candidate's qualifications, skills, experience, education, certifications, geographical location, and business needs. 

In addition, this position is eligible for a comprehensive benefits package, including medical, dental, and vision insurance; paid parental leave, short- and long-term disability coverage; life insurance; flexible spending accounts; a 401(k) savings plan that includes a match; paid time off; and company paid holidays. 

At-Will Employment  

Employment with Habitat Health is at-will. This means that either the employee or the employer may terminate the employment relationship at any time, with or without cause, and with or without notice, subject to applicable law. Nothing in this job posting or any other company document is intended to create a contract of employment, express or implied, or to alter the at-will nature of employment. 

Any written or oral statements to the contrary are not authorized unless made in writing and signed by an authorized representative of the Company.

Because this is a remote position, employment will be governed by the laws applicable to the employee’s work location, and applicable legal requirements will be followed.