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Program Administrator Lighthouse (Remote)

Kforce • Mountain View, CA

No Relocation

Posted: September 23, 2026

Own the full lifecycle of artifacts: customer profiles, lookbooks, agendas, meeting decks, and program documentation
Keep them accurate, current, and easy to find
Build and maintain the systems that make this scalable as the program grows
Prepare briefing materials for executive-facing meetings and engagements
Pull the right context, anticipate what leaders will need to know, and package it so it's usable with zero back-and-forth.
Coordinate calendars across customers, executives, and internal stakeholders
Handle the complexity of multi-party, multi-timezone scheduling without dropping details
Know how to prioritize and push back when conflicts arise
Own the customer data and status tracking system
Keep records accurate, statuses current, and reporting reliable
Flag data quality issues before they become someone else's problem

Bachelor's degree in Business, Finance, Marketing or releated field
PMP certification a bonus
10+ years of experience in a program coordination, executive support, or CRM/operations role inside an enterprise tech company
Fluent in CRM tools and comfortable learning new ones quickly
Working knowledge of AI tools and how to use them to move faster; experience auditing and cleaning AI-generated content for accuracy and completeness
Understands how enterprise organizations actually operate: politics, pace, and the difference between "urgent" and "important"
Self-starter who builds process without being asked; doesn't wait for perfect instructions
Detail-oriented with strong ownership mentality - able to self-manage weekly task lists, flag blockers proactively, and close loops independently
High attention to detail with the speed to match a fast-moving program
Comfortable working with executives directly and representing the program well
Comfortable communicating with external customers (who are also executives) and representing the program well
Strong written and verbal communicator
Strong calendar and scheduling management, including coordination across time zones and stakeholder constraints
Ability to triage and escalate appropriately and effectively
Comfortable running or supporting a recurring reporting/metrics cycle with minimal oversight
Familiarity with Google Workspace (Drive, Docs, Sheets), Zoom, Slack, and CRM/data query tools