Real Estate Transaction Specialist

Pavago • Costa Rica • Colombia

No Relocation

Posted: May 19, 2026

Job Description

🏡 Real Estate Transaction Specialist (Transaction Coordination & Closings) – Remote

Full-Time | Remote | U.S. Business Hours

🚀 About the Role

We’re hiring a highly organized and detail-oriented Real Estate Transaction Specialist to manage the full transaction lifecycle for single-family real estate acquisitions and dispositions.

This is not a basic administrative role.

You’ll play a critical role in:
✅ transaction coordination
✅ contract management
✅ title & closing coordination
✅ stakeholder communication
✅ deadline enforcement
✅ CRM and transaction tracking

You’ll serve as the operational backbone between:

sellers
buyers
title companies
agents
internal teams

to ensure transactions move from contract execution through closing accurately, efficiently, and without delays.

If you thrive in:

fast-paced real estate environments
wholesale or investment transactions
high-volume deal coordination
deadline-driven workflows
operational execution

this role is a strong fit.

🔥 What You’ll Own

Transaction Lifecycle Management (Primary Focus)

Manage the full transaction process from executed contract through closing
Coordinate single-family acquisitions and dispositions simultaneously
Handle 30–50 active transactions without missed deadlines or operational gaps
Maintain visibility into:

contract status
inspections
title updates
financing milestones
closing timelines

Ensure all transaction workflows remain organized and on track

Contracts & Documentation

Draft, send, and manage:

purchase agreements
amendments
addenda
closing documents

Ensure all documents are:

accurate
complete
properly executed
version-controlled

Manage e-signature workflows using:

HelloSign
Dropbox Sign
similar platforms

Maintain organized and audit-ready transaction files

Timeline & Deadline Enforcement

Track and enforce:

contingency deadlines
inspection periods
financing timelines
closing dates

Maintain a zero-miss approach to transaction management
Identify risks, delays, and bottlenecks proactively
Escalate and resolve issues before they impact closings

Inspection, Title & Closing Coordination

Coordinate:

inspections
property access
title workflows
closing logistics

Work closely with title companies to resolve:

liens
curative items
ownership issues
title discrepancies

Ensure smooth and timely closings across all assigned deals

Communication & Stakeholder Management

Serve as the primary point of contact for:

sellers
buyers
agents
title companies
internal teams

Maintain proactive daily communication and follow-ups
Provide clear and professional transaction updates
Ensure all stakeholders remain aligned throughout the process

CRM & Transaction Reporting

Maintain accurate transaction records inside CRM systems
Update:

deal stages
notes
tasks
closing statuses
in real time

Provide regular transaction status updates to leadership
Ensure clean pipeline visibility and reporting accuracy

💻 Required Experience & Skills

Core Requirements

8–10 years of hands-on experience in:

real estate transaction coordination
single-family purchase & sale transactions
contract-to-close transaction management

Strong familiarity with:

wholesale real estate
investor transactions
acquisition workflows

Proven ability to manage:

30–50 concurrent transactions
high-volume real estate pipelines

Strong experience with:

Gmail
Google Sheets
Google Calendar
CRM systems (Salesforce preferred)
e-signature platforms

Excellent written and verbal English communication skills
Strong attention to detail and deadline management
Comfortable speaking daily with:

sellers
buyers
title companies
agents

⭐ Ideal Experience

Experience coordinating:

off-market acquisitions
investor-driven transactions
wholesale real estate deals

Familiarity with:

U.S. title processes
lien resolution
curative workflows

Background in:

real estate investment firms
wholesalers
iBuyers
high-volume acquisition teams

Experience building:

transaction workflows
KPI reporting
operational documentation

🧠 What Makes You a Strong Fit

Extremely detail-oriented and process-driven
Comfortable managing high transaction volume under pressure
Proactive problem-solver who anticipates issues early
Strong communicator with confidence handling multiple stakeholders
Highly accountable with strong operational ownership
Organized and calm in deadline-heavy environments
Able to work independently without constant oversight

📅 What a Typical Day Looks Like

Review active deals and upcoming deadlines
Follow up with title companies, sellers, buyers, and agents
Draft and send contracts, amendments, and addenda
Coordinate inspections and closing logistics
Resolve title issues and outstanding transaction items
Update CRM records and transaction trackers
Escalate risks and provide leadership updates

In short:
You ensure every transaction stays organized, compliant, and moving toward closing without delays or operational gaps.

📊 Key Metrics for Success (KPIs)

Zero missed deadlines or contingencies
On-time closings across all assigned transactions
Accuracy of contracts and transaction documentation
Effective management of 30–50 concurrent deals
Strong stakeholder communication and responsiveness
Clean CRM hygiene and transaction reporting accuracy

🌟 Why This Role Stands Out

High-ownership role inside a fast-moving real estate environment
Direct exposure to:

acquisitions
dispositions
title coordination
investor transactions

Opportunity to work closely with leadership and operations teams
Fully remote role with structured systems and clear accountability
Strong long-term growth opportunities into:

Transaction Operations Manager
Real Estate Operations
Acquisition Operations
Closing Management

🧪 Interview Process

Initial Phone Screen
Video Interview with Pavago Recruiter
Client Interview
Offer & Background Verification

👉 Apply Now

If you:

thrive in fast-paced real estate transaction environments
excel at keeping deals organized and moving forward
are experienced in wholesale or investment transaction coordination
can manage high-volume closings without missing details

this role is a strong fit for you.

🏡 Real Estate Transaction Specialist (Transaction Coordination & Closings) – RemoteFull-Time | Remote | U.S. Business Hours🚀 About the RoleWe’re hiring a highly organized and detail-oriented Real Estate Transaction Specialist to manage the full...

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