Recruiting Coordinator - Contract to Hire

Chainguard is seeking a highly organized and detail-oriented Contract Recruiting Coordinator to join our fast-paced talent acquisition team. This role will provide essential administrative and logistical support to our recruiters, ensuring a smooth and efficient hiring process. The ideal candidate will have prior experience using Greenhouse (ATS) and a passion for delivering exceptional candidate experiences. This is a contract position with the potential for conversion.

Responsibilities:

• Scheduling and Coordination:
  • Schedule candidate interviews across multiple time zones, coordinating with hiring managers and interview panels.
  • Manage complex calendar scheduling, resolving conflicts and ensuring timely communication.
  • Arrange travel and accommodations for candidates, as needed.
• Applicant Tracking System (ATS) Management:
  • Utilize Greenhouse (ATS) to track candidate progress, update candidate information, and maintain accurate records.
  • Ensure data integrity and compliance within the ATS.
  • Generate reports and provide data insights from Greenhouse.
• Candidate Experience:
  • Serve as a primary point of contact for candidates, providing timely and professional communication.
  • Ensure a positive and seamless candidate experience throughout the interview process.
  • Prepare and distribute interview materials and agendas.
• Administrative Support:
  • Maintain and organize recruiting files and documentation.
  • Provide general administrative support to the recruiting team.

Qualifications:

• Minimum of 1-2 years of experience in a recruiting coordination or administrative support role.
• Proficiency in Greenhouse (ATS) is required.
• Strong organizational and time-management skills, with the ability to prioritize tasks and meet deadlines.
• Excellent communication and interpersonal skills, both written and verbal.
• Ability to work independently and as part of a team.
• Detail-oriented with a high level of accuracy.
• Ability to handle confidential information with discretion.
• A proactive and positive attitude.

Preferred Qualifications:

• Experience in a fast-paced, high-volume recruiting environment.
• Experience with scheduling tools.