Staff Accountant for Construction Company

Our client is an Arizona-based commercial asphalt and paving contractor with a strong regional reputation for quality and service. Their office team is small, tight-knit, and busy — they run job costing, payroll, and customer billing week in and week out, and every entry feeds a real project profitability report a project manager will read on Monday morning.

They are hiring a Staff Accountant to work directly with two senior accountants across the daily rhythm of the business: weekly payroll, job cost entry, new job setup, customer invoicing, and back-end accounting support. This is a role that rewards someone who takes ownership of a recurring workload, catches things that do not look right, and delivers accurate, on-time work week after week without needing to be chased.

You will not be the lead. You will be the person the two senior accountants can hand a payroll batch, a stack of AP invoices, or a new job setup to — and trust that it comes back correct the first time.

Key Responsibilities

Weekly Payroll Processing (Paycom)

• Assist with processing weekly payroll for field and office employees using Paycom.
• Verify timekeeping records, hours worked, and payroll inputs for accuracy before each payroll run.
• Support payroll adjustments, corrections, and employee record updates in Paycom as directed by the senior accountants.
• Maintain organized payroll documentation and records for compliance, audit, and reporting purposes.

Job Cost Entry & Tracking (Foundation)

• Enter and maintain job cost data in Foundation, the company's construction accounting system.
• Process accounts payable invoices tied to specific jobs, ensuring every cost is coded to the correct project and cost code.
• Enter equipment time and usage allocations against the correct job cost codes.
• Track materials consumed on projects and ensure accurate cost entry into the system.
• Keep job cost records organized so project profitability reporting is accurate and defensible.

Job Setup in Foundation

• Set up new jobs in Foundation as projects are awarded and mobilized.
• Ensure job setup is complete and accurate — project details, cost codes, and billing structure — before costs start hitting the job.
• Coordinate with the accounting team so new job records are ready ahead of the first invoice or timecard.

Customer Invoicing

• Generate customer invoices based on completed work, contract terms, and project milestones.
• Review invoices for accuracy before distribution — correct job, scope, and amounts.
• Maintain an organized record of invoices issued, payment status, and outstanding balances.
• Coordinate with the accounting team on billing questions, adjustments, and dispute research as they arise.

Accounting Team Support

• Assist two senior accountants with day-to-day accounting responsibilities as needed.
• Support month-end close activities — reconciliations, accruals, and data review — under the seniors' guidance.
• Handle general accounting tasks: data entry, document organization, and record maintenance.
• Take on additional accounting and administrative support tasks as the team's needs evolve.

Our client is an Arizona-based commercial asphalt and paving contractor with a strong regional reputation for quality and service. Their office team is small, tight-knit, and busy — they run job costing, payroll, and customer billing week in and week o...

• Real experience in accounting or bookkeeping — you have owned recurring accounting tasks, not just observed them.
• Working understanding of job costing — you know why a cost has to hit the right project and cost code, not just the right GL account.
• Experience with payroll processing or a payroll platform (Paycom, ADP, Gusto, Rippling, or similar).
• Strong attention to detail on numbers. Cost codings, hours, and invoice amounts must be right the first time; you notice when they are not.
• Reliable with recurring weekly and monthly workloads — you deliver the same accurate output every cycle.
• Comfortable in Microsoft Excel or Google Sheets for tracking, reporting support, and reconciliations.
• Self-directed remote worker who stays closely coordinated with the team without needing constant oversight.
• Clear, professional written English — you will communicate with the senior accountants primarily in writing across a time-zone gap.

Preferred Qualifications

• Prior accounting experience in construction, asphalt, paving, concrete, or a related trades industry.
• Hands-on experience with Foundation construction accounting software.
• Hands-on experience with Paycom for payroll processing.
• Familiarity with AP workflows in a project-based or job cost environment.
• Associate or Bachelor's degree in Accounting, Finance, or a related field.

Tools & Software

• Foundation (construction accounting) — primary job costing platform.
• Paycom — payroll and time-and-attendance platform.
• Microsoft Excel and Google Sheets — for tracking, reconciliations, reporting.
• Microsoft Teams and OneDrive — for team communication and file collaboration.

What Makes You a Great Fit

• Job costs are entered accurately and on time — every AP invoice, every equipment entry, every material usage against the right job and cost code.
• Payroll goes out correctly every week without follow-up or corrections needed.
• You ask questions when something does not look right rather than guessing and moving on.
• You are easy to work with, consistent, and the senior accountants can hand you a piece of work and know it comes back done.
• You want to grow your accounting career inside a real operating business — not a BPO — where your work is used the same day you post it.

Our client is an Arizona-based commercial asphalt and paving contractor with a strong regional reputation for quality and service. Their office team is small, tight-knit, and busy — they run job costing, payroll, and customer billing week in and week out, and every entry feeds a real project profitability report a project manager will read on Monday morning.

They are hiring a Staff Accountant to work directly with two senior accountants across the daily rhythm of the business: weekly payroll, job cost entry, new job setup, customer invoicing, and back-end accounting support. This is a role that rewards someone who takes ownership of a recurring workload, catches things that do not look right, and delivers accurate, on-time work week after week without needing to be chased.

You will not be the lead. You will be the person the two senior accountants can hand a payroll batch, a stack of AP invoices, or a new job setup to — and trust that it comes back correct the first time.

Key Responsibilities

Weekly Payroll Processing (Paycom)

• Assist with processing weekly payroll for field and office employees using Paycom.
• Verify timekeeping records, hours worked, and payroll inputs for accuracy before each payroll run.
• Support payroll adjustments, corrections, and employee record updates in Paycom as directed by the senior accountants.
• Maintain organized payroll documentation and records for compliance, audit, and reporting purposes.

Job Cost Entry & Tracking (Foundation)

• Enter and maintain job cost data in Foundation, the company's construction accounting system.
• Process accounts payable invoices tied to specific jobs, ensuring every cost is coded to the correct project and cost code.
• Enter equipment time and usage allocations against the correct job cost codes.
• Track materials consumed on projects and ensure accurate cost entry into the system.
• Keep job cost records organized so project profitability reporting is accurate and defensible.

Job Setup in Foundation

• Set up new jobs in Foundation as projects are awarded and mobilized.
• Ensure job setup is complete and accurate — project details, cost codes, and billing structure — before costs start hitting the job.
• Coordinate with the accounting team so new job records are ready ahead of the first invoice or timecard.

Customer Invoicing

• Generate customer invoices based on completed work, contract terms, and project milestones.
• Review invoices for accuracy before distribution — correct job, scope, and amounts.
• Maintain an organized record of invoices issued, payment status, and outstanding balances.
• Coordinate with the accounting team on billing questions, adjustments, and dispute research as they arise.

Accounting Team Support

• Assist two senior accountants with day-to-day accounting responsibilities as needed.
• Support month-end close activities — reconciliations, accruals, and data review — under the seniors' guidance.
• Handle general accounting tasks: data entry, document organization, and record maintenance.
• Take on additional accounting and administrative support tasks as the team's needs evolve.

Our client is an Arizona-based commercial asphalt and paving contractor with a strong regional reputation for quality and service. Their office team is small, tight-knit, and busy — they run job costing, payroll, and customer billing week in and week o...

• Real experience in accounting or bookkeeping — you have owned recurring accounting tasks, not just observed them.
• Working understanding of job costing — you know why a cost has to hit the right project and cost code, not just the right GL account.
• Experience with payroll processing or a payroll platform (Paycom, ADP, Gusto, Rippling, or similar).
• Strong attention to detail on numbers. Cost codings, hours, and invoice amounts must be right the first time; you notice when they are not.
• Reliable with recurring weekly and monthly workloads — you deliver the same accurate output every cycle.
• Comfortable in Microsoft Excel or Google Sheets for tracking, reporting support, and reconciliations.
• Self-directed remote worker who stays closely coordinated with the team without needing constant oversight.
• Clear, professional written English — you will communicate with the senior accountants primarily in writing across a time-zone gap.

Preferred Qualifications

• Prior accounting experience in construction, asphalt, paving, concrete, or a related trades industry.
• Hands-on experience with Foundation construction accounting software.
• Hands-on experience with Paycom for payroll processing.
• Familiarity with AP workflows in a project-based or job cost environment.
• Associate or Bachelor's degree in Accounting, Finance, or a related field.

Tools & Software

• Foundation (construction accounting) — primary job costing platform.
• Paycom — payroll and time-and-attendance platform.
• Microsoft Excel and Google Sheets — for tracking, reconciliations, reporting.
• Microsoft Teams and OneDrive — for team communication and file collaboration.

What Makes You a Great Fit

• Job costs are entered accurately and on time — every AP invoice, every equipment entry, every material usage against the right job and cost code.
• Payroll goes out correctly every week without follow-up or corrections needed.
• You ask questions when something does not look right rather than guessing and moving on.
• You are easy to work with, consistent, and the senior accountants can hand you a piece of work and know it comes back done.
• You want to grow your accounting career inside a real operating business — not a BPO — where your work is used the same day you post it.