This position is based in Munich, Germany. 

This is a limited, part – time contract (20 hours per week). 

We are looking for a hands-on, creative, and people-oriented Workplace & Engagement Assistant (f/m/d) to join our Munich team. In this role, you will be at the heart of our office operations, keeping things running smoothly, creating a welcoming environment, and helping to bring our IDnow culture to life. 

You will also play a key part in an exciting upcoming office relocation in Q1 2027, making this a unique opportunity to shape the future of our Munich workplace. 

Key Responsibilities 

• Support all operational tasks related to our upcoming office relocation, including both the preparation and execution of the move 
• Provide on-site supervision of contractors and suppliers during the fit-out phase (technical trades,furniture, painters, and renovation works) 
• Maintain operations at the current office as needed during the transition period-two locations will need to be managed simultaneously 
• Remain on-site at the existing office location after the move to oversee contractually obligated reinstatement and maintenance works 
• Keep our Munich office running smoothly by supporting day-to-day operations — from assembling furniture and managing deliveries and outgoing shipments to handling ad hoc tasks 
• Ensure tidiness and cleanliness of all common areas, including coordination with our cleaning company 
• Play an active role in maintaining a safe, compliant, and welcoming office environment in line with IDnow’s standards, including work regulations and occupational health & safety requirements (e.g. DGUV testing) 
• Be a reliable on-site point of contact for employees, helping to address and resolve workplace needs quickly and professionally 
• Bring your own creative ideas to the planning and execution of internal events, team gatherings, and community activities that strengthen IDnow’s culture 
• Actively contribute to a positive workplace atmosphere in Munich through fresh ideas for employee engagement and internal communication initiatives 
• Get involved in global workplace and community projects as needed 

 

Preferred Experience 

• 2+ years of experience in office management, workplace experience, community management, event management, or hospitality 
• Hands-on attitude with a practical, can-do mindset — comfortable rolling up your sleeves when needed 
• Strong communication and interpersonal skills 
• Excellent organisational abilities and attention to detail 
• Proven ability to manage multiple tasks independently in a fast-paced environment 
• Experience in planning and executing events or community activities, with a flair for creative ideas 
• Fluent in German and English 
• Must be based in Munich with regular on-site presence required 
• Experience with office relocations is a plus 
• Background in tech, fintech, or scale-up environments is a plus 
• Strong alignment with IDnow’s values: teamwork, trust, accountability, excellence, and curiosity 

 

Perks & Benefits 

• Health & Wellbeing: Use your full access to the mental health platform nilo, including 1on1 sessions. 
• We value personal and professional development: make full use of Udemy, our training platform with 24/7 access and unlimited content/course consumption incl. certification. 
• We make your remote work comfy: we provide support on equipment and offer flexible working hours. 
• We value collaboration & love to come together: regular onsite gatherings, internal initiatives and summer parties to connect outside of work. 
• May your family require your attention or other reasons apply: use the benefit of our paid special leave days. 
• Enjoy the possibility to combine work with a longer stay at your holiday destination or extend a weekend with our Workcation possibilities. 
• In addition to the perks & benefits above, we offer specific benefits that differ between our locations.