Virtual Executive Medical Assistant & Scribe

We are seeking an intelligent, highly organized, and articulate Virtual Executive Medical Assistant & Scribe to serve as the dedicated "right hand" to Dr. Gifford. In this dual-function role, you will manage real-time medical scribing and chart documentation for 18–25 patients daily, while taking complete ownership of executive administrative tasks, personal support, and practice coordination during non-patient hours.

The ideal candidate possesses strong medical terminology and clinical literacy (an RN license is not required, but solid scribing/clinical workflow experience is essential). You must be comfortable navigating AdvancedMD EMR, managing phone/VoIP systems for patient follow-ups, and operating with high autonomy to streamline Dr. Gifford's daily schedule, documentation, and administrative workload.

Working Environment & Core Schedule

• Role Title: Executive Medical Assistant & Virtual Scribe
• Provider: Dr. Gifford (Solo Practitioner)
• Status: Full-Time (40 Hours / Week – Compressed 4-Day Work Week)
• Schedule: Tuesday – Friday, 8:30 AM – 6:30 PM CST (10 Hours / Day)
• Core Technology Stack: AdvancedMD EMR, VoIP Telephone Systems (UMA / prospective platform upgrade), Microsoft Office / Google Workspace
• Patient Volume: 18–25 patients per day

Top 3 Daily Tasks

1. Medical Scribing & Real-Time Documentation: Scribe patient encounters in real time, accurately capturing histories, physical exams, assessment plans, and clinical notes within AdvancedMD EMR.
2. Provider Documentation & Executive Support: Utilize non-patient time to organize, complete, and audit Dr. Gifford’s administrative notes, paperwork, correspondence, and practice task queues.
3. Patient Follow-Ups & Scheduling: Conduct inbound/outbound calls to follow up with patients, coordinate appointments, and communicate provider instructions clearly.

Core Responsibilities

• Real-Time Virtual Scribing: Document patient encounters live or asynchronously, translating clinical conversations into structured SOAP notes and EHR chart updates in AdvancedMD without altering medical intent.
• Executive & Administrative Assistance: Act as Dr. Gifford's central administrative control point—managing calendars, organizing daily priorities, drafting correspondence, and taking ownership of special projects to eliminate decision fatigue.
• Patient Care Coordination: Perform outbound calls for post-visit follow-ups, deliver non-clinical doctor instructions, schedule follow-up appointments, and manage patient inquiries via VoIP (UMA).
• Chart Preparation & File Audit: Prepare patient charts prior to appointments, verify that incoming diagnostic reports/labs are attached to the correct patient records in AdvancedMD, and track pending chart completions.
• Practice Workflow Oversight: Serve as a reliable second set of eyes on practice communication, ensuring no patient messages, provider tasks, or administrative requests slip through the cracks.

We are seeking an intelligent, highly organized, and articulate Virtual Executive Medical Assistant & Scribe to serve as the dedicated "right hand" to Dr. Gifford. In this dual-function role, you will manage real-time medical scribing...

• Medical Scribing & Terminology Literacy: Direct experience as a Medical Scribe or Clinical Assistant, with strong command of U.S. medical terminology, anatomy, and SOAP note formatting. (RN/Nursing degree is NOT required).
• EHR/EMR Proficiency: Direct, hands-on experience navigating AdvancedMD EMR or similar complex EHR software platforms.
• Executive Administrative Capability: Demonstrated background managing administrative tasks, calendar organization, and executive support for a physician or healthcare provider.
• Compressed Shift Commitment: Full availability to work the required 4-day, 10-hour shift: Tuesday through Friday, 8:30 AM – 6:30 PM CST.
• English Communication & Phone Demeanor: Native-level or highly fluent written and spoken English skills with an accent-neutral, warm, and professional phone presence.
• Autonomy & Follow-Through: High level of initiative, detail orientation, and ability to keep the provider organized without needing constant supervision.
• Remote Workspace: Dedicated, quiet, HIPAA-compliant home workspace equipped with a high-performance computer (PC/Mac), high-speed internet connection, backup power/internet solutions, and a noise-canceling headset.

Ideal Candidate Profile

You are equal parts medical scribe and executive right-hand. You navigate AdvancedMD smoothly during busy clinical hours, transcribe patient notes with accuracy, and step up during down-time to keep Dr. Gifford completely organized and focused on patient care.